Owning a salon can be rewarding and challenging. Providing a space for people to receive services that help them look and feel better is awesome, but what about the moments when a client isn’t satisfied with your service? Or when, perhaps, a client has an unfortunate allergic reaction to a product used? A salon owner should be prepared in any instance and have the proper documents in place to protect themselves and their business. That’s where a salon waiver form comes in.

Read on to learn what a salon waiver form is, why it’s important, and what it should include. Plus, see examples of a salon waiver form and download our free PDF!

But, if you want to start building your own form now, you can, with Vagaro’s form builder.

What is a Salon Waiver Form?

A salon waiver form, also known as a release of liability form or consent form, is a legal document that clients are asked to sign before receiving services from a salon, spa, or fitness facility. If you have liability insurance, having a salon waiver form in place can also help protect you from potentially high premiums.

When choosing what to include in your salon waiver form, consider the following options:

• General liability waiver: A standard form that protects you & your business in the event of minor injury, illness, property damage, financial loss, etc.

• Photo/video release waiver: If you enjoy posting pics & videos of your clients, then you’ll want to include a section in your salon waiver form that asks for permission to use images or video of them.

• COVID-19 waiver: Providing the option to sign this waiver protects your business from being held responsible if someone contracts COVID at your salon.

Why is it Important to have Salon Waiver Forms?

Salon waiver forms help ensure that you & your business are protected by informing and educating clients about potential side effects or allergic reactions that may occur. The form also covers:

Risk Mitigation: Unforeseen events can happen during salon treatments, even when the professionals are highly skilled. Having a salon waiver form in place helps mitigate potential risks and ensures that clients are aware of all possibilities, no matter how unlikely.

Legal Protection: In the event of a dispute or legal action, a signed salon waiver form can be a crucial piece of evidence. It demonstrates that the client agreed to the terms and potential risks, which can protect the salon from liability.

Client Safety: Gathering information about allergies and medical conditions allows salon professionals to take the necessary precautions to ensure client safety. This information helps avoid complications and allergic reactions.

Professionalism: Implementing a salon waiver form demonstrates professionalism and a commitment to ensuring the best possible experience for clients. It shows that the salon takes its clients' safety seriously.

What Information Should You Include in a Salon Waiver Form?

A salon waiver form should contain general information and be presented before the client’s appointment. It’s also important to mention that they should be updated every couple of years and/or when a new service is added to your menu.

The waiver form should include:

• The name & address of your salon
• The date of the service
• A description of the service to be provided
• The name of the client
• The client’s agreement to release the salon from liability
• The client’s written acknowledgement (signature) signifying they have read and understand the salon waiver form

In the world of beauty & wellness, a salon waiver form is a simple yet effective document. It helps protect both your salon business and clients, ensuring informed consent and minimizing legal risks. Salons that provide waiver forms not only maintain a professional standard, but also foster trust & transparency among their clientele.

Download your free salon waiver here or create your own with Vagaro!